R.L. Stevenson Elementary School
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  • Home
  • Our School
    • Bell Schedule
  • PTA
    • PTA Programs and Events >
      • Yearbook
      • Reflections
      • Read-a-thon
      • Boo Bash
      • Red Ribbon Week
      • Science Night
      • Valentine's Day
      • Breakfast with Buddies
      • Room Reps
      • Diversity, Equity, Inclusion
      • Eco & Sustainability
      • Honorary Service Awards
      • Parent Programs
    • Advocacy/Legislation
    • PTA Executive Board
    • PTA Member Perks
    • Pirate Gear Store
    • PTA Association Meeting Agendas & Documents
  • FFS
    • FFS Volunteers
    • FFS Programs
    • FFS Events >
      • Back to School Picnic
      • Snow Glow Dance Party
      • All School Dance Performance
      • Winter Auction >
        • Winter Auction Volunteers
        • Winter Auction FAQ
      • Talent Show 2024 >
        • Talent Show 2023
      • Stevenson Rocks
      • Meet the Author
    • Family Giving Campaign >
      • Make a Donation
      • Corporate Matching
      • Disney and WB Matching
    • Fundraisers
    • Dine Outs
    • FFS Association Meetings
  • Fundraising
  • Calendars
  • Stay Connected
  • TS Shirts
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Get Involved

Volunteers Needed

FFS events are 100% volunteer-run which means we need your help.  
Reach out to any FFS board member, chairperson or coordinator if you would like to help or just show up at one of our monthly FFS/PTA association meetings.  See our calendar for meeting dates and time. 

OPEN VOLUNTEER POSITIONS 23-34 SCHOOL YEAR

VP Events (formerly 2nd Events Director) - OPEN
VP Fundraising (formerly 1st Events Director) - OPEN
Financial Secretary - OPEN
TK / Kinder Sneak Peek Coordinator(s) - OPEN
Back to School Picnic Coordinator(s) - OPEN
Stevenson Rocks Coordinator(s) - OPEN
Winter Dance Performance Coordinator(s) - OPEN
4th Grade Film Festival Coordinator(s) - OPEN
Meet the Author Coordinator / Read Across America Week Coordinator(s) - OPEN


Volunteer Role Descriptions

Recording Secretary

The recording secretary position goes to all board and association meetings taking the minutes using the agenda as reference.  During the meeting two people are picked volunteer to approve the final minutes. After the meeting, about 10 minutes is spent finalizing the notes before sending to the president for first approval. Then they go to the appointed members for second and final approval.  The final minutes are uploaded to Google drive for further reference if needed by board members. Attend 2 meetings per month and take minutes/notes during the meetings. 

From the BUSD FRC Manual: "Committee Clerk: (Formerly Secretary) Maintains the agenda and keeps meeting minutes.)

To learn more, ask Mel B: ffsrecordingsec@stevensonpirates.org

VP Events

Responsible for attracting, tracking and communicating with volunteers, as well as delivering events tied to FFS's arts program. Key events will be TK/K event, Picnic, Talent Show, Dance performance and ad-hoc volunteer recruitment events.

Responsible for:
  • Volunteer recruitment: Deliver events, including TK event, picnic and ad-hoc screening events for volunteers.
  • Maintain a database of cleared volunteers and those who have expressed an interest in volunteering (will work with school office and PTA)
  • Support volunteer recruitment across all FFS events 
  • Work alongside the FFS president to support delivery of the Stevenson Talent show and the Arts Program Director to deliver the Dance shows. This will typically involve 
    •  producing and distribution materials to promote the event (such as  banners, flyers, parent blast emails, room rep email, facebook updates and website updates (will work with the VP and FFS designer to produce)
    • Promoting volunteer opportunities
    • Being on hand to organise and deliver the event, this typically involves organising appropriate facilities sign offs, drawing up schedules and helping coordinate activities on the day.
  • Admin: ensure all spend is tracked and that events budgets are being stuck to. Produce a short update report on events for each board meeting. Attends 4 board meetings per year.​

VP Arts

  • Keep in contact with the different arts programs instructors to give updates at board and association meetings
  • Assist in finding new arts programs instructors when necessary 
  • Coordinate the optional classroom art projects for the auction
  • Coordinate the all school dance presentation that culminates the end of the Fall dance program
  • Coordinate Read Across America activities - Co-organizing author visits for Meet the Author sessions, and setting up the Barnes and Noble Book Fair
  • Coordinate the fourth grade film festival
  • Work with the Communications Designer to help create flyers to promote arts programs and corresponding events

Treasurer

Time Commitment: 10 hrs/month on average

​The Treasurer is an accountant who helps keep track of the budget and forecasting. Pull reports to see what's been spent and made in previous years to maintain history for the curtain board. Attends 2 meetings per month, keeps track of the income and expenses using Quickbooks, helps manage sales in Square, and shares reports when needed.

From the BUSD FRC Manual: "Committee Finance Chair: (Formerly Treasurer) Serves as the Treasurer for the Committee. Responsible for monthly financial reports with the site Office Manager and sharing the financial reports at the monthly fundraising committee meetings at large." 

To learn more, email Ayn: ffstreasurer@stevensonpirates.org

VP Fundraising

Responsible for delivering 4 key fundraising events each year (Snow Glow, Winter Auction, Kind-a-thon and Stevenson Rocks)

Responsible for:
  • Event Promotion: Agreeing event theme and organising producing and distribution of  materials to promote the event. This may include banners, flyers, parent blast emails, room rep email, facebook updates and website updates (will work with the VP and FFS designer to produce)
  • Attract volunteers: Need to recruit Event Chairs for each event (4 total).  Agree what volunteers are needed for each event and produce sign up forms. Promote volunteer opportunities (will work with the Events Director (volunteer recruitment and programmes as appropriate)
  • Deliver the event: Work alongside the Event Chair to support event delivery: This is the most hands on part of the role and typically involve sourcing decorations/ venues/ food providers/ donors and and agreeting/ organising event activities.
  • Admin: ensure all spend is tracked and that events budgets are being stuck to. Produce a short update report on events for each board meeting. Attends 4 board meetings per year.

President

​From the BUSD FRC Manual: "Committee Chair: (Formerly President) Presides over Fundraising Committee Meetings."

BUSD Fundraising Committees

Explore MOre About busd Fundraising committees

FFS Chairpersons 22-23

  • President: Marilyn Loyd, ffspresident@stevensonpirates.org
  • Vice President: Melanie Pal, ffsvp@stevensonpirates.org
  • Arts Programs Chairperson: Emily Kubek, ffsarts@stevensonpirates.org
  • Treasurer: Ayn Altman, ffstreasurer@stevensonpirates.org
  • Recording Secretary: Melissa Bender, ffsrecordingsec@stevensonpirates.org
  • Communications Chairperson: May Sikura, ffscom@stevensonpirates.org
  • Community Donations Chairperson: Katerina Venderova, ffsdonations@stevensonpirates.org
  • First Events Director: Jo Turner, ffsevents1@stevensonpirates.org 
  • Second Events Director: Sara Wiltshire, ffsevents2@stevensonpirates.org​

FFS Coordinators 22-23

  • Family Giving Campaign Coordinator: Hassina Baharloo, fgc@stevensonpirates.org
  • Dine Out Coordinator: Jessica McTighe, dineouts@stevensonpirates.org
  • Financial Secretary: Joy Bristol-Covell, ffs​finsec@stevensonpirates.org
  • Auction Coordinator: Elizabeth Green: auction@stevensonpirates.org
  • Meet the Author Coordinator: Emily Barth Isler, authorprogram@stevensonpirates.org
  • Snow Glow Dance Coordinator: Amber Russo: snowglow@stevensonpirates.org
  • Talent Show Coordinator: Crystal, Kelly and Marilyn: talentshow@stevensonpirates.org
  • Volunteer Coordinator: Sara and Jo, ffsvolunteers@stevensonpirates.org​
  • Stevenson Rocks Coordinator: OPEN rocks@stevensonpirates.org  
  • Kind-a-Thon Coordinator: OPEN kind-a-thon@stevensonpirates.org 
If you are interested in joining FFS or chairing a position or an event, ​please email, ffspresident@stevensonpirates.org
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Contact Us

STEVENSON ELEMENTARY
3333 W Oak Street
​Burbank, CA 91505
​
Phone: 818-729-5700

Front Office Hours:
Weekdays 8 am - 4 pm